Compliance automation for multi site facility operations

Handee serves as the connectivity layer between your existing systems and your vendor ecosystem. Automate vendor verification, orchestrate compliant dispatch, and sync real-time credential data across your European portfolio. One infrastructure. Complete control.

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Scaling across borders is complex. Finding compliant vendors isn't.

Operational friction

Manual vetting processes consume 5-10 hours per work order as facility teams chase insurance certificates and credentials via email. This administrative burden scales linearly with portfolio growth, creating procurement bottlenecks that delay critical maintenance work.

Governance gaps

Without centralised credential management, each site operates independently. Inconsistent vetting standards across facilities expose enterprises to liability risks when vendor qualifications expire. The compliance layer breaks down precisely when geographic expansion demands it most.

Cost opacity

Quote formats vary by region and vendor, making cross-border cost comparison impossible. Facility management teams lack the normalised data needed to benchmark pricing, identify variances, or negotiate framework agreements effectively across their extensive multi-site portfolio.

The compliance layer for vendor credentials

Liability risk compounds with every unchecked credential. Handee's automated verification infrastructure continuously monitors trade licenses, insurance validity, and tax compliance across European jurisdictions. Vendors cannot access work until credentials clear, and lose access when credentials lapse. This compliance layer synchronises with official registries in real-time, automatically enforcing requirements before quoting begins.

  • Tax clearance verification

    C2 certificate validation for Irish contractors with parallel checks across jurisdictions.

  • Automated license verification

    Real-time sync with RECI, Safe Electric, Gas Safe Register. Manual checks eliminated.

  • Insurance compliance tracking

    Continuous monitoring with 30-day expiration alerts. No work assignments with lapsed coverage.

Risk-limiting dispatch

Handee orchestrates work order dispatch through your compliance requirements, not around them. Define your job scope once, and the system instantly routes it to credentialed vendors who match your location, trade, and certification criteria. Risk-gated dispatch ensures only qualified contractors see your RFQ. No manual vetting, no compliance gaps. Transform sourcing from weeks to minutes while maintaining enterprise governance.

  • Live response dashboard

    Track who viewed, declined, or quoted your RFQ in real-time through one central interface.

  • Compliance-gated matching

    Only vendors with verified certifications and insurance receive your RFQ automatically.

  • One-click multi-provider reach

    Send to 3-10 qualified contractors simultaneously. Eliminate manual vendor research instantly.

Quote normalisation

Different formats. Different line items. Different cost breakdowns. When quotes arrive from multiple vendors, manual comparison wastes hours and risks overlooking the best value. Handee's bid levelling technology normalises incoming quotes into a standardised format, surfaces cost variances automatically, and speeds up procurement decisions. Your team sees apples-to-apples comparisons in minutes, not hours, with intelligent bid variance detection that highlights optimal pricing across every scope element.

  • Standardised quote format

    Every quote displays in identical layouts, eliminating guesswork and ensuring fair evaluation.

  • Intelligent variance detection

    System surfaces best-value pricing and cost outliers automatically for each scope element.

  • Streamlined approval workflow

    Award contracts from the comparison view with risk-gated dispatch ensuring provider compliance.

Multi-site portfolio management

Orchestrate maintenance operations across your entire property portfolio from one unified dashboard. Track compliance status, spend patterns, and service performance by region, country, or individual site. Handee synchronises facility data across borders, enabling enterprise teams to enforce consistent standards while respecting local requirements.

  • Local compliance auto-checks
  • 18+ European countries supported
  • Multi-currency invoicing & reporting

Automated compliance enforcement

The compliance layer that works 24/7. Handee monitors vendor credentials in real-time and triggers alerts before insurance, certifications, or tax clearances expire. The system automatically suspends non-compliant vendors from work assignments, which protects your organisation from audit exposure and operational risk.

  • Email & dashboard notifications
  • 30-day advance expiry warnings
  • Risk-gated dispatch for expired credentials

Spend intelligence & cost benchmarking

Normalise spend data across trades, regions, and properties into visual dashboards that reveal cost patterns. Compare service pricing with portfolio benchmarks to identify optimisation opportunities. Export compliance-ready reports for finance teams in seconds, not days.

  • Budget variance alerts
  • Custom reporting & API exports
  • Real-time spend tracking by site/trade

Unified invoice orchestration

Digital invoice submission that automatically validates against approved quote amounts. Handee flags discrepancies before payment, eliminating overbilling and email chaos. All invoicing data flows into your system of record, creating an audit trail that finance and operations teams both trust.

  • One-click approval workflow
  • Auto-match invoices to quotes
  • Flag pricing variances instantly

Real-time visibility across your facility portfolio

Handee synchronises maintenance spending across your facility portfolio in real time. Track costs by location, normalise pricing from multiple vendors, and monitor performance as work orders close. Unified visibility drives better sourcing decisions and budget control.

Latest News

Keep up to date with the latest from Handee. We publish updates on compliance, procurement, and platform.

2026-07-25

What you agree to, and what leaves with you

Terms, a DPA, and a deletion job that runs without you asking.

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2026-07-23

Both sides of the market can now see their numbers

Vendors get their bid funnel on every tier.

product-updates facility-management analytics vendor-management
Read More

Orchestrate compliance. Control costs. Scale with confidence.

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Ready to see how Handee orchestrates compliance and procurement for enterprise facilities? Let's discuss your specific requirements.